The Maryland State Golf Association (MSGA) is seeking a versatile and detail-oriented Office Manager to join our team. This role combines financial oversight with operational support, ensuring accurate financial transactions and efficient course rating coordination. The Office Manager will serve as a central point of contact for phone calls and emails while also managing all aspects of course rating scheduling. This position offers a unique opportunity to contribute to the seamless functioning of our organization across multiple fronts.

• Bachelor’s degree in accounting or related field preferred
• 3 or more years’ experience in Accounting/Bookkeeping preferred
• Proficient in QuickBooks, Microsoft Office Tools
• Strict attention to detail and excellent problem-solver
• Strong professional communication skills, including both verbal and written
• Must have excellent interpersonal and customer service skills
• Well-organized and thorough, with the ability to multi-task
• Strong self-starter with the ability to help a team be successful

Finance & Operations

• Manage the Association’s day-to-day accounting functions
• Prepare timely financial statements for all Board Meetings
• Assist the Executive Director in creating annual budgets
• Reconcile all tournament income/expense items in the TMS System to match QuickBooks
• Oversee donation letters for all fundraising conducted by the MSGA.
• Collect, organize, and maintain receipts and invoices accurately.
• Enter and upload invoices into accounting systems with precision.
• Coordinate weekly check printing for the Association’s expenses.

General Responsibilities for Course Rating

• Coordinate MSGA volunteer course raters
• Prepare and maintain Course Rating records and update the Association database
• Collaborate with internal teams to determine course rating schedules.
• Secure and communicate suitable dates for course ratings with golf courses.
  
  

 General Maryland State Golf Association Responsibilities

• Act as the primary responder to incoming phone calls and emails.
• Responsible for ordering and receiving all office supplies to ensure a well-stocked and organized office environment.
• Handle inquiries professionally and direct them to appropriate departments.
• Assist with the MSGA Scholarship Program and MSGA Junior Grant Program by facilitating correspondence between Selection Committee and applicants.
• Work with key stakeholders in the administration of the MSGA Annual Meeting & the MD Golf HOF Induction.
• Assist with tasks, administrative duties, and special projects as needed

COMPENSATION & BENEFITS
Maryland State Golf Association will provide a compensation and benefits package commensurate with experience and qualifications. This includes but is not limited to:

• Competitive pay
• Individual Health and Dental insurance
• Matching 401K retirement plan
• Life Insurance - $50,000
• Cell Phone Plan
• Vehicle Mileage
• Paid vacation